Department or Program: Office of Research Administration

Position Title: Graduate Assistant – Administrative

Job Description: The Office of Research Administration’s (ORA) mission is to provide outstanding customer service, guidance and advice to the University community throughout the project lifecycle (submission, acceptance and administration) of externally funded sponsored programs and activities that contribute to the overall mission of the University.

A graduate assistantship in ORA can be an excellent opportunity for a 91±¬ÁĎ graduate student to:

• Gain experience in research administration
• Develop familiarity with policies and protocols for seeking, acquiring and managing extramural funds in a university setting
• Develop knowledge of federal regulations such Uniform Guidance (2CFR Part200), Code of Federal Regulations (CFR) and federal agency specific guidelines
• Have an opportunity to grow and maintain collaborative relationship with 91±¬ÁĎ administrators, faculty and staff.

Primary Responsibilities:

• Assist in the review and processing of awards, amendments and subawards from Federal and State government, industry, and other non-profit organizations
• Assist with a variety of other post-award/subaward actions, such No cost extension requests, PI change requests, Reporting monitoring, etc.
• Undertake data entry tasks related to grants and contracts, as required
• Monitor ORA email account associated with sponsored projects
• Perform other reasonable related duties as assigned

Expected Hours Per Week: 20 hours per week.

This is a half time appointment (i.e 20hrs per week). The work schedule can be flexible and will be based upon class schedule, but will be between 8AM and 4:30PM, Monday – Friday. Additional work hours may be available during scheduled school breaks, with the total hours per week not to exceed 40hrs, if funding is available and the Graduate Assistant chooses to accept them.

Use of Personal Computer/Laptop Required: No

Required Knowledge, Skills, or Experience:

• Basic understanding of grants and contracts in a university setting preferred but not required
• Outstanding oral and written communications skills
• Strong customer service orientation and demonstrated experience fostering trust and positive relationships
• Demonstrated knowledge and proficiency with Adobe Acrobat, Microsoft Office with emphasis on Access and Excel as well as Google workspace
• Proven ability to function effectively as a team member in a high-stress environment
• Ability to work independently under own initiative with limited direct supervision
• Strong problem solving skills and attention to detail

Compensation and Benefits

Stipend: The total stipend amount for this appointment is $21,000 (9 months), paid bi-weekly.

Percentage of medical insurance premium covered: 65% Health coverage (50% health insurance for one dependent)

Percentage of dental insurance premium covered: 50%

Other benefits, if applicable: 18 credits of tuition per Academic Year, up to 6 credit hours for the
summer

Application Process and Timeline

How to Apply: Eligible applicants must be admitted to a 91±¬ÁĎ graduate degree program and enrolled for the Fall 2026 session.

Please submit the following information to Leanne Crawley, Asst Director of Post Award Services at the Office of Research Administration. leanne.crawley@maine.edu Tel: 207-581-1499

• Resume
• Cover letter (stating why you are interested in the position – include past experience)

Application Deadline: June 19, 2026 by midnight

Notification Date: Following interviews, to be held week commencing June 29, 2026

Desired Position Start Date: September 1, 2026

Collective Bargaining Agreement Notice: This position is covered by the Collective Bargaining Agreement between the 91±¬ÁĎ System and UMGWU‑UAW. Additional information, contact details, and membership materials for UMGWU‑UAW are available at: https://umaine-gradworkers.org/

Position Overview:

The Office of Institutional Research and Assessment (OIRA) is searching for a Graduate Assistant to assist with assessment support activities for UMS TRANSFORMS Student Success and Retention initiatives. This position is for the 2026-2027 academic year.

The Office of Institutional Research and Assessment (OIRA) collects, maintains, and analyzes information that informs decision – and policy – making at the 91±¬ÁĎ, as well as conducts research on questions of fundamental importance to the institution. OIRA also complies with the reporting requirements of external agencies and, further, responds to special requests for information from the campus community and public.

This position will be dedicated to supporting planning, collection, analysis, and reporting of data needed for the assessment and evaluation of student success and retention initiatives. These system-wide initiatives are part of , a historic $240M commitment made by the Harold Alfond Foundation.

Responsibilities:

The graduate assistant is an important member of our small team and will support the Student Success and Retention Evaluation Specialist, Associate Provost, and faculty members from across the 91±¬ÁĎ System with the implementation, analysis, and evaluation of assessment data from these projects. Tasks may include:

• Providing support in developing analysis plans in consultation with lead faculty.
• Developing assessment tools: surveys, rubrics, etc. in consultation with lead faculty and the SSR Assessment Committee.
• Coordinating the implementation of surveys or other assessments.
• Collaborating with the UMS Transforms Evaluation Specialist to incorporate data into a longitudinal database for Student Success & Retention initiatives.
• Developing data reports in various formats, including interactive dashboards, flat file extracts, visualizations, and narrative summaries.
• Conducting quantitative and qualitative analysis to study the results and efficacy of strategies for continuous improvement.
• Performing other reasonably related duties as assigned.

Relevant knowledge and skills:

Quantitative skills and attention to detail are important. Computer experience with Google Suite, Microsoft Office applications (including Excel), and at least one statistical program (e.g., SPSS or R) required.  Other helpful skills include experience with assessment planning, survey design and survey software, data visualization tools (especially Microsoft Power BI), technical writing, and willingness to learn.

Compensation and Benefits:

This is a 9-month academic year position requiring a commitment of 20 hours per week during regular office hours. GAs will work between the months of September through May. GAs may take paid time off during their appointment with supervisor approval. Summer employment may be available as a separate appointment.

• Stipend: $21,000 for Master’s students/ $23,500 for Doctoral students for a 9-month, 20-hour/week appointment, paid on a bi-weekly basis
• Tuition Waiver: Up to 9 credit hours per Fall and Spring semester; up to 6 credit hours for summer employment, if applicable
• Health Insurance: The University pays 65% of the student-only health benefit premium for eligible GAs enrolled in the GA/TA/RA/Fellow health plan. Coverage for one dependent is available at 50% employer contribution
• Dental Insurance: 50% of the individual premium for the Traditional plan design covered by the Employer
• Vision Insurance: Voluntary participation available
• Paid Time Off: 30 hours vacation and 20 hours sick leave for a 9-month appointment
• Holidays: GAs are not required to work on designated UMS holidays
• Employee Assistance Program: Available to GAs and household members
• Retirement Savings: Voluntary participation in UMS retirement plans available

Collective Bargaining Agreement Notice:

This position is covered by the Collective Bargaining Agreement between the 91±¬ÁĎ System and UMGWU‑UAW.
Additional information, contact details, and membership materials for UMGWU‑UAW are available at:

Non-Discrimination Statement:

The 91±¬ÁĎ System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. 

If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling 207.581.1226, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator at www.maine.edu/title-ix/.

How to Apply:

Applicants must be admitted to a 91±¬ÁĎ graduate degree program (Master or PhD) and enrolled full­-time.

In an email to kimberley.mentus@maine.edu with “UMS TRANSFORMS Assessment GA” as the subject line, please send a current resume or CV, a cover letter detailing your knowledge and skills relevant to this assistantship, and contact information for three references. Priority review of applications will begin on May 13, 2026; applications will be accepted until the position is filled. 

Note: Any communication regarding this position does not constitute a secured appointment. An appointment is not secured until an official appointment letter is issued and signed by the Graduate Worker.

Reports to:

Director of the MaineMBA

Position Overview:

The Graduate School of Business seeks a Graduate Admissions Specialist to support recruitment, admissions, and enrollment management processes for the MaineMBA program. This role involves working closely with the director on touchpoints throughout the enrollment funnel, from prospective student inquiries to admitted and confirmed students. The purpose of this role is to enhance the responsiveness and effectiveness of these critical operations in order to increase new student enrollment and retention. The Graduate Admissions Specialist will be an integral member of the Graduate School of Business team, and will also assist in our coordinated efforts with the 91±¬ÁĎ Graduate School and 91±¬ÁĎ Online departments. 

Compensation & Appointment:

• Hourly Rate: $21/hour
• Hours: 15-20 hours per week
• Location: Remote (in-person optional in Portland at the Maine Center)
• Schedule: Flexible
• Term: March 2026–August 2026 (Extendable upon satisfactory performance review)

Key Responsibilities:

• Assist in “lead generation” efforts to attract prospective students to the MaineMBA
• Track and respond to student inquiries, including emails, Appointlet virtual sessions, and other communications
• Monitor the MaineMBA email account and provide information to students about the MaineMBA program pathways, financial support, career opportunities, and co-curricular programming
• Manage and maintain a spreadsheet of students moving through the inquiry and admissions pipeline in order to track their status and maintain effective communication
• Assist the director and administrative coordinator in planning and outreach for admitted and new student “yield” events and initiatives

Required qualifications:

• Enrolled as a matriculating graduate student at the 91±¬ÁĎ in good academic standing
• Strong interpersonal, written, and verbal communication skills
• Proficient in Google Workspace and productivity software (including Excel)

Preferred:

• Enrolled as a MaineMBA or Graduate School of Business student
• Experience working in admissions, enrollment management, student services, marketing, sales, or customer service
• Familiarity using CRMs (e.g. Salesforce) 
• Skilled in data management and analysis
• Commitment to a student-focused, service-oriented approach to work
• Ability to work collaboratively while maintaining individual responsibilities and workload

Application Process:

Applications will be reviewed on a rolling basis as they are received. Applications close on March 1. Please apply by emailing a resume and cover letter to Andrew King, Director of the MaineMBA: andrew.king@maine.edu

Job Description:

Student Accessibility Services seeks to hire graduate students to read and/or scribe tests to students with disabilities. Readers and scribes are an essential in implementing testing accommodations for students working with SAS and additionally help ensure academic integrity is maintained and that testing conditions are appropriately administered during the exam.

Reader:

A reader is someone that reads only the questions as written on the exam. A reader
does not reword questions, offer explanations or definitions.

Scribe:

A scribe only records exactly what is dictated to them verbally by the student. A scribe
does not make any additions or alterations of their own.

Required:

Qualifications:

Payrate: $15.10 per hour

Interested applicants should apply for the position through Career Link.

Please contact Amy Sturgeon at Amy.M.Sturgeo@maine.edu for questions.

1. Environmental AI & Informatics,
2. Cellulosic Nanomaterials & Bioproducts,
3. Rural & Tribal Resilience, and
4. Smart Rural Development.

Maine-FOREST (Forest-based Opportunities for Resilient Economy, Sustainability, and Technology) is a comprehensive, multi-year initiative funded by the National Science Foundation. Our mission is to transform Maine’s forest sector and rural communities through convergent research, advanced technology, and inclusive workforce development. Incubator teams are tackling urgent challenges—like climate resilience, sustainable resource management, and economic diversification—by integrating AI, developing next-generation bioproducts, and co-creating solutions with rural and Tribal communities. Graduate researchers will join a vibrant, interdisciplinary cohort working alongside leading faculty, external partners, and community organizations. You’ll have the opportunity to:

• Develop and deploy AI-driven tools for forest management and ecosystem monitoring.
• Innovate with cellulosic nanomaterials to create sustainable alternatives to plastics and concrete.
• Co-design resilience frameworks with rural and Tribal communities, addressing socio-ecological challenges.
• Advance smart technologies and entrepreneurial strategies for rural economic vitality.
• Engage in education and outreach to build a diverse, future-ready forest workforce.

We seek applicants with backgrounds in natural resources, environmental science, engineering, data science, rural sociology, or related fields. Successful candidates will demonstrate creativity, a collaborative spirit, and a commitment to research with real-world impact. Join us to shape the future of Maine’s forests and communities—where your research will drive innovation, resilience, and sustainability for generations to come. Apply now to become a Maine-FOREST innovation incubator scholar and help lead the next generation of nature-based solutions! The graduate research assistantships would provide a monthly stipend, tuition, and health insurance. More and are available online.

Questions? Contact us.