All applications/nominations for all awards are due by Friday, April 3rd (04/03) at 5:00PM.

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Please also note that clubs/organizations planning any events must follow 91±¬ÁÏ safety guidelines and procedures.

2025-2026 Expense Report Deadline: Monday, June 01, 2026

Spring 2026 Application Deadline: Friday, February 06, 2026

Application Instructions:Ìý

Application Submission:Ìý

Please find resources for applying for Club and Organization funding below. If you still have questions do not hesitate the contact the Grants Officer (gsg.grants@maine.edu).

For Grant funding, clubs may apply for the following:

Semester-only funding ($300) – Newly recognized clubs must apply on a semester basis for the first year of funding (maximum of $300 in Fall, and $300 in Spring). However, any club can choose to be on a semester only funding scheme. Clubs can also apply for reimbursement for the fall semester in the spring.

Academic Year funding ($600) – offered only in the Fall semester to recognized clubs in good standing.

It may be helpful to look at the following example budget for club grants:

Sample Club Budget

Diversity Training

Prior to receiving any funds from GSG, the Executive Committee members of student clubs/organizations are recommended to attend two 2.5-hour diversity training sessions offered by the Office for Diversity and Inclusion at the 91±¬ÁÏ. GSG will work with clubs/organizations to organize the training sessions.

Application Criteria

Funding requests must clearly state how funds will be used to facilitate and encourage educational, professional, cultural and/or social engagement of the graduate community. The name of the representative of your department is listed on our grants eligibility page. ÌýFor specific instructions on preparing your grant, please review the application instructions.

Expense Reports

Clubs and organizations on semester-only funding must submit an expense report at the end of the semester prior to receiving more funding. Clubs and organizations with academic year funding must submit a yearly expense report at the end of the Spring semester.

Expense Report Deadline: June 01

Submit expense report online:Ìý

Reports are required to include all original receipts, proof of events, an updated list of executive officers, and any additional information requested by the Grants Officer. Please refer to the Club Expense Report Instructions for full instructions. Please follow the format exactly as listed. Clubs and organizations that fail to submit timely and complete expense reports may be prohibited from future funding.

New Clubs and Organizations

To submit a funding request, clubs and organizations must be recognized by GSG. If your club or organization would like to be recognized please complete, sign, and send an Application for Recognition to GSG Grants Officer at gsg.grants@maine.edu. After your form is submitted, the GSG Grants Officer will contact you to present your club and/or organization in a 2-minute talk to the GSG Senate.

Diversity Training Recommendation:

The Executive Committee members of student clubs/organizations are recommended to attend two 2.5-hour diversity training sessions offered by the Office for Diversity and Inclusion at the 91±¬ÁÏ. GSG will work with clubs/organizations to organize the training sessions. Please reach out to Anila Karunakar to set up a training session.

Clubs and organizations receiving funding are now required to have their own bank accounts into which they may deposit their GSG funding checks. Many organizations use the University Credit Union, but any bank is fine. You will need a faculty advisor to sign the paperwork and a tax ID number which can be obtained from Human Resources.

Active Clubs and Organizations

A list of active clubs and organizations can be found under the “Clubs and Organization” tab of the main menu. If you do not see your organization listed please contact the Grants Officer for the page to be updated.

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Two Grant Cycles

1. Fall Grant Cycle
2. Spring Grant Cycle

*note: Students may use funds from the Spring Grant Cycle for expenses in either the Spring or Summer term.

Please carefully read the guidelines and application instructions before submitting your application to avoid rejection or deductions.

Spring 2026 Application Deadline: Friday, February 06, 2026

Application Instructions:

Application Submission:

It may also be helpful to look at the following resources:

Please check the eligibility tab on the Grants homepage to ensure you are eligible to apply for a GSG grant. Your department representative must have attended at least 50% of all GSG general meetings for the previous semester for your department to be eligible for grant funding.

*The Grants Officer will accept formal typed, dated, and signed petitions of extenuating circumstances regarding departments not meeting the attendance requirements. If you have further questions please contact the GSG Grants Officer (gsg.grants@maine.edu).

*Please note that applicants for reimbursement of expenses incurred in the semester(s) prior to the current grants cycle are required to submit an expense report with original receipts. These should be submitted as one PDF in an email to the grants officers (gsg.grants@maine.edu) before the grant application deadline for your application to be processed.

It may also be helpful to look at the following resources:

Sample Itemized Budget

Sample Jargon and Colloquial Language

*For additional details on how grants will be evaluated and scored please see the grant reader tab to review the reader instructions.

Past Funded Grants

Sample Travel to Present Reimbursement

Sample Degree Related with Citations

Expense Reports

All students who receive funding are required to submit an expense report containing all original receipts. Instructions for what to include in expense reports can be found in the individual grants instructions above. An example of an expense report cover letter can be found here.

Expense Report Deadlines:

• Fall Expenses: January 31
• Spring Expenses: June 01
• Summer Expenses: September 01

Submit expense report online:

Contact the GSG Grants Officer (gsg.grants@maine.edu) with any questions. Only answers from the GSG Grants Officer can be construed as a binding determination.

The post Individual Grants appeared first on Graduate Student Government.

The is a summary of grants that were awarded during the spring 2025 cycle. If you have any questions please reach out to gsg.grants@maine.edu

The is a summary of grants that were awarded during the fall 2024 cycle. This was presented at the November 8th, 2024 GSG Senate Meeting. If you have any questions please reach out to gsg.grants@maine.edu

The is a summary of grants that were awarded during the spring 2024 cycle. If you have any questions please reach out to gsg.grants@maine.edu

The fall 2023 grants report is a summary of grants that were awarded during the fall 2023 cycle. If you have any questions please reach out to gsg.grants@maine.edu

The spring 2023 grants report is a summary of grants that were awarded during the spring 2023 cycle. If you have any questions please reach out to gsg.grants@maine.edu

The fall 2022 grants report is a summary of grants that were awarded during the fall 2022 cycle. If you have any questions please reach out to gsg.grants@maine.edu.

The post Grants Report appeared first on Graduate Student Government.

If you are applying for a grant you may serve as a grant reader in the opposite funding category to avoid conflicts of interest.ÌýPlease note that as of Fall 2016, if your grant is approved for funding you are required to serve as a grant reader in the next funding cycle. ÌýExceptions include graduation, extensive off-campus fieldwork, and medical issues arising. Please contact the Grants Officer with questions (gsg.grants@maine.edu).

Resources

The post Grant Readers appeared first on Graduate Student Government.

Title Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý ~ Due Date

Club GrantsÌý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý 3 weeks after the first day of school
Individual GrantsÌý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý3 weeks after the first day of school
_{Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Volunteers notified and reading sessions assigned (based on availability)}
Reading sessions: clubs Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý ÌýÌý Mid September
Reading sessions: individual grants Ìý Ìý Ìý Ìý Ìý Ìý Ìý ÌýÌý Late September
Clubs notified Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý ÌýÌý Late September
Individual Grants available for pick upÌý Ìý Ìý Ìý Ìý Ìý ÌýEarly to mid-October

Spring Grant Cycle

Title Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý ÌýÌý ~ Due Date

Club GrantsÌý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý 3 weeks after the first day of school
Individual GrantsÌý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý3 weeks after the first day of school
_{Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Volunteers notified and reading sessions assigned (based on availability)}
Reading sessions: clubsÌý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Early February
Reading sessions: individual grants Ìý Ìý Ìý Ìý Ìý Ìý Ìý ÌýÌý Mid-February
Clubs notifiedÌý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Late February
Individual Grants available for pick up Ìý Ìý Ìý Ìý Ìý ÌýÌý Early March

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